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Privacy Policy Statement for Alumnae/i and Friends

Dominican University, University Advancement

April 20, 2018

University Advancement is committed to protecting your privacy. This statement describes how University Advancement collects and uses personal information. 

How We Collect Information

Once a student successfully completes a degree or certificate with Dominican University, some of the student’s personal data is transferred from the Registrar to University Advancement’s alumnae/i database to form the basis of their alumnae/i record. We also hold records on friends, parents and supporters of the university and on people we consider to be potential friends to the university.   

We augment the data we hold from the university with data which constituents provide to us (e.g., from correspondence, emails, surveys, filling out web forms, etc.) and with publicly available. We will not use your personal information for any commercial or philanthropic purpose not directly connected with or sanctioned by Dominican University. We may also process personal data held by University Advancement with compliant third-party companies as part of ongoing maintenance of accurate and up-to-date constituent data including: home address, email, telephone numbers, current employment information, and other affiliations. 

How Your Data Is Used by University Advancement

Your data is used by us in support of alumnae/i relations, donor communications and fundraising activities. These include:

  • Sending you publications (e.g. the alumnae/i magazine and e-newsletter).
  • Sending you requests for donations.
  • Inviting you to participate in alumnae/i and other university events.
  • Research in order to improve our understanding of our alumnae/i and their philanthropic and affinity interests.
  • Administrative purposes (e.g. in order to process a donation you have made or to administer an event you have registered for or attended.).
How We Protect Your Data

We do not sell your personal data to third parties, or permit third parties to sell the data we have shared with them.

Personal information will not be disclosed to external organizations other than those acting on the instructions of the University. Where this is the case, a written contract will be put in place between the University and the third party to set out the purpose for which the information can be used and the security measures that must be in place. The service provider will agree to never use your data for any additional purpose not set out in the agreement with the University. For example, we use a mailing house to send out copies of the University magazine. 

We facilitate communication between individual alumnae/i, but do not release personal contact details without prior permission.

Your Choices

You can choose the types of information you would like to receive from the University—this is known as your contact preferences. You might, for example, be happy to receive the University magazine by mail, but do not want to receive email solicitations.  You can change your contact preferences any time by contacting us at

If you have any concerns or questions about this policy, or about how we hold and use your data, please contact