Appendix B: Interview Protocol for the Investigation
Interview of Complainant
Describe the purpose of the investigation and interview.
Review University policy(s).
Explain the process for the investigation. Have the complainant indicate in writing that he/she understands the process.
Do not promise confidentiality.
Ask the complainant for their account of the incident. Ask questions for clarification and further detail as necessary. Can ask for a written statement, signed and dated as well.
Ask for any witnesses from the complainant.
Ask the complainant of the desired outcome, but do not promise any specific outcome.
Request that the complainant do not discuss the complaint widely with others.
Inform the complainant that they will be kept up to date on the progress of the investigation.
Thank the complainant for coming forward.
The written summary of the interview should be shared with the complainant for editing, verification and sign-off.
Interview of Respondent
Describe the purpose of the investigation and interview.
Review University policy(s).
Describe the alleged behaviors and by whom.
Ask if the described behaviors happened as a direct question. Provide a copy of the complaint to the respondent for review, redacting any names/identifying information that are not necessary, or from whom written permission to share information has not been obtained.
Ask the respondent to provide a written statement, signed and dated.
Ask the respondent for any additional witnesses.
Review the Retaliation and Privacy Policies.
Interview of Witnesses
Ask the witnesses whether they had been contacted by the complainant or respondent, and what, if anything, was discussed.
Only share with witnesses the details of the complaint needed in order to provide information.
Ask the witnesses to share information related to the report.
Ask the witnesses for any additional witnesses.
Allow witnesses to provide a written statement, signed and dated