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Policies

Alumni Users

Checking out books

Welcome back Alumni! Alumni have borrowing privileges for Rebecca Crown Library materials. Present your Alumni card with a current State I.D. or Driver's License for registration.

If a book you need is not on the shelf, alert a staff member at the circulation desk and include your name and telephone number. The circulation staff will contact you with the status of the search within three working days. You may check out circulating materials at the following locations:

  • First floor Main Circulation Desk
  • Second floor Help Desk

For further questions regarding circulation policies, checkout privileges, loans periods, search requests and recalls, please call 708-524-6876.

Loan Periods

Books can be checked out for eight weeks to alumni. Books may be renewed online or at the circulation desk. Reference books and periodicals are non-circulating. Lost books will be charged the cost of replacement plus a $15 processing fee.

Where to study

By yourself

The first and second floors are intended for quiet study. Please respect the needs of all students in these areas for quiet study space. The Noonan Reading Room, located on the second floor of Lewis Hall, is also designated as a quiet study area.

With a group

The Cyber Cafe and tables near the reference collection are available for times when you need to meet with a group or talk while studying. You may also talk on your phone in these areas (though reception isn't very good).

Databases

Subscription databases are available for use when you are on campus. If you are off campus, contact a reference librarian for suggestions for free online databases or open access publications.

Computer Access

Computers are available to alumni for four hours a day (two hours during peak times). You will need to get a guest account, which will be yours to use whenever you come to the library. Accounts are available at either the reference desk or the circulation desk. We will need a current photo ID. By registering for the account guest users agree to abide by library, Information Technology, and University Policy. View the Information Technology Policy.
For questions about compute access please contact the Public Services Librarian.
Jill Bambenek
708-524-6874
jbambenek@dom.edu

Printing

Printing is 10 cents a page. Add money to your account at the kiosk on the lower level. Staff at the reference desk can help you with this.

Circulation

Check out materials

You may check out circulating materials at the following locations:

  • First floor Main Circulation Desk
  • Second floor Help Desk

For further questions regarding circulation policies, checkout privileges, loans periods, search requests and recalls, please call 708-524-6876.

Checkout Privileges

The Rebecca Crown Library loans materials to faculty, staff, students, administration, alumni, community members, RAILS cardholders (except for Chicago Public Library members), ELS students, Trinity High School students and persons with catholic affiliations.

Only current Dominican University students, faculty, staff and administration have interlibrary loan privileges. See the Interlibrary Loan page for more information on this service.

New faculty and staff need to come to the library circulation desk with their Dominican photo ID to set up a library account.

Loan Periods

Books can be checked out for eight weeks to all students, staff and alumni. Faculty can check out books for sixteen weeks. Books may be renewed online or at the circulation desk with a maximum of three renewals. Reference books and periodicals are non-circulating. Lost books will be charged the cost of replacement plus a $15 processing fee.

Search Requests and Recalls

If a book you need is not on the shelf, please print the record from I-Share and give it to a staff member at the circulation desk and include your name and telephone number. The circulation staff will determine if the book is checked out, on reserve, missing, etc., and contact you with the status of the search within three working days. If we cannot locate Dominican University's copy, we will automatically request the book for you through interlibrary loan.

Copyright Permission

Procedures for requesting copyright permission:

  1. Faculty should carefully review the copyrighted material to be used and determine whether they need to obtain permission from the copyright owner or if the document is covered by the principles of fair use. For example, if the journal article has been posted on Blackboard or electronic reserve for your class during a semester and you want to use the same article again the following semester, a copyright permission must be sought from the copyright owner. Permission must be sought for each subsequent use.
  2. Faculty are responsible for providing a complete bibliographic citation (including title, author, copyright or publication date, volume, issue and edition of the publication, chapter or article title, and the exact page numbers of the material to be used), and the approximate number of students in the class. Please use the form on the Library's web site for submitting copyright permission requests.
  3. For Blackboard requests, faculty should submit a copyright permission form to the library copyright permission center. For electronic reserves, faculty should submit a copy of the reserve form, a photocopy of the article (unless it is already in electronic format), and a copyright permission form to the circulation staff.
  4. In order to have adequate time to process the electronic reserve, materials that are not protected by fair use must be submitted four weeks in advance so that library staff will have enough time to request permission from the copyright owner. Materials will be placed on electronic reserve upon receipt of the faculty request to obtain permission. Permission will be requested immediately.
  5. Library staff will obtain permission from the copyright owner. If permission is refused, the article will be removed from the electronic reserve and faculty will be notified. For Blackboard permission requests, faculty will be notified of any refusal.
  6. For electronic reserves, every class will have its own password to access class material. It is the responsibility of the faculty to provide a password on the reserve submission form and to notify their students. The articles on electronic reserve are only available to students in that class. Librarians will not have access to the password or the material and will be unable to assist students who have forgotten the password.
  7. Library staff will disable electronic reserve documents in the system at the end of each semester. As necessary, copyright permission will be required to replace electronic reserve documents in the system.
  8. Documentation of copyright permission will be maintained by the Library copyright permission center.
  9. Course packets should be arranged and distributed through Xanedu: http://www.xanedu.com/. Xanedu will seek copyright clearance and will supply course packets.
  10. Office Services and the Stepan Bookstore will require a copyright permission to be attached to each item for course packets that are to be photocopied for sale in the Bookstore. The copyright permissions must be obtained in advance of reproduction.
  11. The Library will absorb the cost of most copyright fees. However in the case of very high cost the faculty member will be informed of alternatives. The Library reserves the right to refuse to seek copyright or to bill back the cost to the academic department.
  12. Copyright permission is not necessary for the spontaneous use of reading that the faculty needs immediately for a class because it falls under the fair use provision of copyright law. If used subsequently, permission is required. Office Services may reproduce such a reading for the faculty member.

Dominican University Information Technology Policy Manual (PDF)

Guest Users

Checking out books

The Rebecca Crown Library loans materials to community members, The Reaching Across Illinois Library System (except for Chicago Public Library members), ELS students, Trinity High School students, Fenwick High School students and persons with catholic affiliations. You can register for a library account at the circulation desk. For further questions regarding circulation policies, checkout privileges, loans periods, search requests and recalls, please call 708-524-6876.

Loan Periods

You may check out books for 8 weeks. Lost books will be charged the cost of replacement plus a $15 processing fee.

Where to study

By yourself The first and second floors are intended for quiet study. Please respect the needs of all students in these areas for quiet study space. The Noonan Reading Room, located on the second floor of Lewis Hall, is also designated as a quiet study area. With a groupThe Cyber Cafe and tables near the reference collection are available for times when you need to meet with a group or talk while studying. You may also talk on your phone in these areas (though reception isn't very good).

Databases

Subscription databases are available for use when you are on campus. If you are off campus, contact a reference librarian for suggestions for free online databases or open access publications.

Computer Access

Computers are available to visitors for four hours a day (two hours during peak times). You will need to get a guest account, which will be yours to use whenever you come to the library. Accounts are available at either the reference desk or the circulation desk. We will need a current photo ID. By registering for the account guest users agree to abide by library, Information Technology, and University Policy. View the Information Technology Policy.

For questions about computer access please contact the Public Services Librarian, Jill Bambenek by phone at 708-524-6874 or email jbambenek@dom.edu.

Printing

Printing is 10 cents a page. Add money to your account at the kiosk on the lower level. Staff at the reference desk can help you with this.

Quiet Areas and Group Study Room

Quiet Areas

The first and second floors are intended for quiet study. Please respect the needs of all students in these areas for quiet study space. The Noonan Reading Room, located on the second floor of Lewis Hall, is also designated as a quiet study area.

Group Study Room Guidelines

The group study rooms in the Rebecca Crown Library provide a place where small groups can meet and study during posted library hours. Due to the limited number of group study rooms, the library has put together these guidelines to provide maximum access to current Dominican students.

  • The group study rooms are for current Dominican University students only.
  • You must check in at the second floor help desk and show your Dominican ID.
  • Rooms may be reserved for up to three hours. You may book the room for an additional three hours if it is available.
  • A group is defined as two or more people actively using the study room. Individual Dominican University students may use the group study rooms if no group is currently using the room, but must vacate the room if a group needs to use it. Please be prepared to show your current Dominican ID.
  • All drinks must be in a spill proof container.
  • You must clean up after yourself and leave the group study room neat.
  • The white boards in the group study rooms are for your use. You may check out a group study kit, which includes dry erase markers, at the second floor help desk. Please be sure to return the kit to the desk. You are responsible for erasing the whiteboard before leaving the group study room.
  • If you vacate a study room for more than 15 minutes your reservation will be forfeited. Any items left unattended in the room will be removed and turned over to University Security. The library is not responsible for any items left behind or for loss of or damages to said items.
  • The group study rooms will be locked 15 minutes prior to closing of the library. Anyone using these study rooms must leave when the first closing announcement is made.
  • Group study room users must abide by the Student Code of Conduct.

Resource Sharing Policy

Resource sharing is the process by which the Rebcca Crown Library requests material from, or supplies material to, another library. Material includes books, and other returnable items as well as copies of journal articles, book chapters, excerpts, and other non-returnable items.

The Rebecca Crown Library provides resource sharing in order to enhance and extend the resources available to Dominican students, faculty and staff. Resource sharing is an essential part of the library's mission to meet the informational needs of the Dominican University community. It is intended to support scholarly research and supplement classroom learning.

The Rebecca Crown Library's Resource Sharing service is provided in accordance with the Consortium of Illinois Academic and Research Libraries I-Share Library Resource Sharing code , The Libraries Very Interested in Sharing (LVIS) Agreement , the Illinois Intersystem Reciprocal Borrowing Covenant and the Interlibrary Loan code for the United States .

Borrowing Materials From Other Libraries

  • Resource sharing is a free service offered to all current students, faculty and staff of Dominican University.
  • Materials which may be requested include books and government documents. Photocopies of periodical and newspaper articles may be requested in accordance with U.S. copyright law (Title 17, U.S. Code) and its accompanying guidelines.
  • Requests for books may be placed online via I-Share. Requests for books not available in I-Share and article requests may be placed through an electronic request form, available on the library website. Reference librarians are available to assist with submitting requests.
  • Audiovisual materials may not be requested.
  • The library will borrow dissertations if they are available. If not, the library will refer the borrower to the appropriate service to purchase the disseration.
  • When a requested item is available for pick-up, borrowers will be notified at their Dominican University email address. Article requests will be sent electronically whenever possible.
  • Borrowers may request renewals directly through “My Account” in I-Share. If the item was not obtained through I-Share, borrowers must request renewals before materials are due by contacting the Interlibrary Loan Coordinator at interlib@dom.edu or 708-524-6877. Renewals are provided at the owning library’s discretion and cannot be guaranteed.
  • Borrowers must honor any use restrictions specified by the owning library, such as no photocopying or in-library use only.
  • All borrowed material is subject to recall by the owning library. Borrowers must respond immediately if the owning library recalls an item.
  • An individual borrower is subject to the same fine, lost and damaged material policies, as is a borrower of the same type affiliated with the lending library.
  • Resource Sharing may be limited or suspended for borrowers who repeatedly fail to pick up requested materials, keep materials overdue, or damage/deface materials.

Lending Materials To Other Libraries

  • Materials we share include books from our circulating collection, photocopies of journal articles, newspaper articles and pages from books (print or microform) and government documents.
  • Materials we do not loan include items located in Media Services, periodicals and newspapers (except single articles in accordance with U.S. copyright law), reference books, and non-circulating materials.
  • Borrowing libraries should submit requests in standard formats as prescribed by the Interlibrary Loan Code for the United States. Requests will be accepted via mail, e-mail, fax, Arial or OCLC.
  • Our average turnaround time on lending is two working days. We make every possible effort to process all requests promptly.
  • Loan period is 4 weeks. Renewals may be provided at the Library’s discretion.
  • All loaned items are subject to recall.
  • There are no charges for I-Share Libraries or out-of-state libraries with whom we have reciprocal agreements unless the item is lost. The replacement cost for lost books is the current market price of the book, plus a $15.00 processing fee. If the item is no longer in print, a minimum $50.00 replacement charge plus $15.00 processing will apply.
  • Current affiliations are CARLI (I-Share), LIBRAS, RAILS and LVIS
  • Resource Sharing may be limited or suspended for borrowing libraries that repeatedly keep materials overdue, fail to properly package returning items, or that lose, damage/deface materials.

Confidentiality

In accordance with the Library Records Confidentiality Act of the State of Illinois (75 ILCS 70) , all library records are considered confidential information. The library will not disclose such records except for the purposes of interlibrary cooperation and coordination.

Resource Sharing transactions may generate both paper and electronic records that include personally identifiable user information. Once an item has been borrowed and returned and all fines and/or fees are paid, all local Library electronic and paper records are deleted or destroyed.

Reserves Policy

  1. The reserve system at Dominican Library is intended for the use of students, faculty, and staff of Dominican University.
  2. Materials placed on reserve will be at the initiative of instructors for the educational and non-commercial use of students.
  3. All items being placed on reserve must be submitted to the circulation desk with a completed reserve form.
  4. When placing items on reserve, please keep in mind that the Library cannot provide the following services due to limited resources, staffing, national interlibrary loan codes, or federal copyright laws:

    • The Library cannot photocopy items (please provide copies).
    • The Library cannot pull items from the shelves (please bring the materials to the Circulation desk with a reserve form).
    • The Library cannot place items on reserve which have been obtained through interlibrary loan.
    • The Library cannot place periodicals or reference books on reserve.
  5. Material on physical reserve will be available at the Circulation Desk.
  6. Material on electronic reserve will be accessible through the Dominican University Library web page, organized by school, class & instructor.
  7. Access to electronic reserves will require a password supplied by the instructor.
  8. Materials on electronic reserve will be removed from the system at the end of the courses for which the materials are intended.
  9. Users may make a single copy of a reserve item for private study, research, scholarship, or education.
  10. Each electronic reserve item will display a copyright notice which reads as follows:

    • WARNINGS CONCERNING COPYRIGHT RESTRICTIONS: The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproduction of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy of other reproduction. One of these specified conditions is that the photocopy is not to be used for any purpose other than private study, scholarship or research. If electronic transmission of reserve material is used for purposes in excess of what constitutes "fair use", that user may be liable for copyright infringement.
  11. The library reserves the right to refuse to place materials on reserve if it judges that the nature, scope, or extent of the material goes beyond reasonable boundaries of fair use.
  12. Material on electronic reserve should not exceed 40% of the reading for the course.

Virtual Reference Privacy

Data from chat or SMS reference transactions will be collected for several purposes: training, evaluation and research. Data collected will include date, time, duration, point of entry, and subject matter for each transaction. Any data shared externally will be composited, and will not identify individual chat sessions or patrons. Complete chat transcripts will be collected and stored for up to 3 years, and used for internal training and statistical purposes only. Any identifying information such as name, email, screen name, or phone number will be removed before analysis. If you would prefer that your chat is not included for training or evaluation, please let us know at the beginning of the chat session, or email reference@dom.edu at any time with your concerns.