Tuition Remission

General Policies for Tuition Remission

Employees are eligible for Tuition Remission benefits after they have been actively employed at the University for a minimum of six (6) months. The benefit will be effective the semester or session following this six-month period. This applies to all program categories unless otherwise stated.
 
If an employee terminates after the start of a semester in which he/she is receiving tuition remission (for self or others), tuition remission will be effective for the remainder of the semester or session. Employees are not obligated to repay any tuition costs for that semester. They are ineligible for tuition remission for any subsequent classes or semesters upon termination.
 
Students must meet all admission requirements as outlined by the specific undergraduate or graduate program or student-at-large status.
 
Class attendance may not interfere with a full work week if the student is employed at Dominican.
 
Tuition Remission must be approved each semester prior to registration.
 
Any course selected by a tuition remission recipient must have an adequate enrollment independent of (i.e. excluding the) tuition remission beneficiaries—neither too few nor too many non-tuition remission enrollees. Dominican University reserves the right to utilize its standard policy for course cancellation due to low enrollment in which enrollment is based on the number of non-tuition remission enrollees. For courses reaching maximum enrollment, priority will be given to non-tuition remission enrollees regardless of enrollment date.
 
Any employee’s child under the age of 26 will be considered a dependent under this policy and will be eligible for tuition remission benefits. Step-children of employees who are considered their dependents for tax purposes may also be eligible for tuition remission.
 
Tuition remission recipients are subject to the guidelines of the Standards of Satisfactory Academic Progress as outlined by the Office of Financial Aid. Tuition remission recipients are charged a minimal Tuition Remission fee for each class every semester to cover administrative costs.

Please download and complete the Tuition Remission form and submit to Human Resources.

Tuition Remission Form

Items Excluded from Tuition Remission

  • Tuition remission covers the cost of tuition only. Tuition remission recipients must pay all fees such as but not limited to application fees, registration fees and any additional course fees.
  • Study abroad is not considered tuition revenue and is not eligible for tuition remission. 
  • Online programs conducted in partnership with other institutions or organizations are not covered. Online programs that require tuition be paid only to Dominican University may be covered.
  • Music or other private lessons, such as independent study, directed study, or any class listed "by arrangement" in the course schedule are not covered by tuition remission.
  • Only internships required for completion of major degree requirements will be covered.
  • Coursework for PhD programs will not be covered.
  • Coursework for masters programs in the College of Health Sciences that have an enrollment cap and/or clinical requirements will not be covered.
  • Continuing education courses will not be covered.

Full Tuition Remission at Dominican University:  Undergraduate Courses

Full-time faculty, administrators and staff enrolled in traditional undergraduate courses are eligible for full-tuition remission limited to two classes per semester.

Full-time faculty, administrators and staff enrolled in accelerated undergraduate courses in the School for Professional and Continuing Studies are eligible for full-tuition remission limited to a maximum of three classes not to exceed twelve (12) credit hours per semester.

Spouses of full-time faculty, staff, and administrators are eligible for full tuition remission.

Widowed spouses of deceased full-time employees are also eligible for full tuition remission if the employee was employed at the University for at least two years and was a full-time employee at the time of his/her death. Classes must be completed within ten years of the employee’s death.

Dependent children of full-time faculty, administrators and staff are eligible for full tuition remission.

Children of deceased full-time employees are eligible for full tuition remission if the employee was employed at the University for at least two years and was a full-time employee at the time of his/her death.

Nieces and nephews of vowed Sinsinawa Dominican faculty, administrators and staff are eligible for full tuition remission.

Required Application and Documentation  

To receive the tuition remission benefit, degree-seeking undergraduate students, must complete the Free Application for Federal Student Aid (FAFSA). This form is available online at fafsa.ed.gov. Graduate students are not required to file a FAFSA to receive tuition remission.  

The preferred FAFSA filing deadline at Dominican University is February 15th of the prior academic year. Federal Pell grants, Illinois MAP grants, and Dominican University scholarships are deducted from the tuition remission benefit. Students who complete their FAFSA late will have their remission benefit reduced by the total amount of MAP grant funds that were suspended by the state of Illinois.  

Students who have not completed their FAFSA, and tuition remission form, prior to the start of the term will be subject to all applicable fees in the student accounts office.

Full Tuition Remission at Dominican University: Graduate Courses

Full-time faculty, staff, and administrators enrolled in traditional graduate programs (GSLIS, BSB, SOE, GSSW) are eligible for full tuition remission limited to two classes per semester.
 
Full-time faculty, staff, and administrators enrolled in accelerated graduate courses in the School for Professional and Continuing Studies are eligible for full tuition remission limited to two classes or six credits per semester.
 
Spouses of full-time faculty, staff, and administrators are eligible for full tuition remission.

Widowed spouses of deceased full-time employees are also eligible for full tuition remission if the employee was employed at the University for at least two years and was an active full-time DU employee at the time of his/her death. Classes must be completed within ten years of the employee’s death.

Dependent children of full-time faculty and staff are eligible for full tuition remission.

Children of deceased full-time employees are eligible for full tuition remission if the employee was employed at the University for at least two years and was an active full-time employee at the time of his/her death.

Nieces and nephews of vowed Sinsinawa Dominican faculty, administrators and staff are eligible for full tuition remission.

Tax Withholdings

Special Note regarding graduate tuition remission: Employees will be subject to tax withholding for graduate tuition remission received by all qualified persons who are associated with the employee. Employees whose own graduate tuition remission exceeds the current federal limit will be subject to tax withholdings. This is subject to changes in federal regulations.

Partial Tuition Remission at Dominican University

Adjunct Faculty Members and Part-Time Athletic Coaches Eligibility for Undergraduate and Graduate Courses

Adjunct faculty members are eligible for partial tuition remission benefits based on the number of credit hours taught at the University. Tuition remission hours are accrued based on a one-to-one relationship to the credit hours taught. For example, a faculty member teaching nine credit hours during the year will accrue nine hours of available tuition remission.

Accrued tuition remission credits may be used for the faculty member, their spouse, or their dependent children. However, the bank of accrued credits is shared by all eligible recipients. For example, nine accrued credits could be divided by three recipients, each taking one three-credit course or one recipient taking three three-credit courses. The entire bank of accrued credits is not available for each potential recipient.

Part-time athletic coaches are eligible in the same manner, with each season representing the equivalent of a three-credit hour class.

The benefit begins accruing immediately, but the employee must accrue eighteen credit hours before they are eligible to utilize the benefit.  The employee must be scheduled to teach/coach in the academic year in which any of the accrued hours are utilized for tuition remission. Accrued hours are not affected by teaching or coaching gaps.

Part-time Staff and Administrators for Eligibility for Undergraduate and Graduate courses

Part-time staff and administrators are eligible for partial tuition remission benefits based on the number of hours worked at the University. Staff members may accrue credit hours to be used for tuition remission for the employee, the employee’s spouse, or the employee’s dependent children. Tuition remission hours are accrued at a rate of 1% of each hour worked, so a staff member working 1,000 hours during a year will accrue ten hours of available tuition remission.

Accrued tuition remission credits may be used for the employee, their spouse, or their dependent children. However, the bank of accrued credits is shared by all eligible
recipients. For example, nine accrued credits could be divided by three recipients each taking one three-credit course or one recipient taking three three-credit courses. The entire bank of accrued credits is not available for each potential recipient.
 
The benefit begins accruing immediately, but the employee must work 2,000 hours before he or she becomes eligible to utilize the benefit. Accrued hours are not affected by employment gaps.
 
Employees who switch from a full-time to a part-time status will accrue credit hours based on their cumulative work hours multiplied by the 1% rate.  [Six full years = 12,000 hours = 120 credit hours, or a child’s UG tuition]

Requests for Waivers

Eligibility requirements for the Tuition Remission Policy have been established to create reasonable and appropriate guidelines to administer this benefit in a fair and equitable manner. The University recognizes that non-dependent children may find the need or have the desire to further their education. Individuals who fall outside the eligibility parameters as defined in this policy, may complete an Eligibility Waiver Application. It must be submitted to the Director of Human Resources at least two months prior to the start of the proposed semester.

The form must be accompanied by a copy of the letter indicating full acceptance into an academic program.  Requests from prospective students with conditional acceptance will not be considered for the waiver. Requests will be reviewed for approval by a committee consisting of the Vice President for Enrollment Management, the Director of Human Resources, the Controller, the Registrar, and a member of the faculty. In reviewing the application, the following criteria will be given consideration:

  • Personal goals for the degree as they relate to the Dominican University mission
  • Credits required for successful completion and anticipated tuition costs
  • Anticipated length of time to complete the degree
  • The University’s financial resources at the time of the application

Applicants will be informed in writing of the Committee decision within one month of receipt of the application. This will allow prospective students to seek alternative resources if the University is unable to provide full tuition remission. In some circumstances, partial remission may be granted if full remission is not available given University resources and capacity.

Employees will be subject to tax withholding for non-dependent tuition remission received by all qualified persons who are associated with the employee.
 
Non-dependent tuition remission recipients are subject to all other guidelines outlined in this policy. University capacity to provide support may fluctuate. Therefore, students who receive tuition remission via this waiver clause are not guaranteed support throughout their program. If reductions or elimination of tuition remission are anticipated, the University will communicate this to the recipients at least one semester in advance to allow them to seek alternative resources to continue with their studies. In addition, students who are denied a waiver may reapply in subsequent semesters for possible reconsideration.

Please download the Tuition Remission Eligibility Waiver Request Form and submit to Human Resources along with the Tuition Remission Form.

Tuition Remission - Concordia University, River Forest, IL

Full-time Dominican University faculty, administrators and staff are eligible for full tuition benefits for undergraduate courses. Graduate tuition remission is excluded from the exchange agreement with Concordia. Spouses of full-time faculty, administrators and staff are eligible for these same benefits after the employee has worked at Dominican University for at least one year. The benefit will be effective the term or session following this one year period.

Please download and complete the appropriate form and submit to Human Resources.